Identity Cards Policy - Final

Identity cards to staff and officials on election duty is mandatory in this election. List of ID categories are noted herein to clear confusion :-

1. ID cards to Officers :- RO, ARO, Executive Magistrates, Other senior officers at Subdivision and district HQ, BDOs shall be issued from Election Section Nadia in consultation with ADM in charge. Digital photographs of these officers can be emailed to OC Election with particulars like Name, Designation, Election Designation, Office address etc for preparation of laminated cards. DEO's original signature shall be used. Senior officers posted at District and Subdivision HQ of gazetted rank will also come under this category. LO to observers shall also be issued these cards. Officer in charges in Cells and Associate Officers at District HQ shall also come under this category. These cards shall be valid for counting centres also provided the officer has been assigned duties.

2. ID cards to sector officers and other officers of that rank :- Appointment letter shall be issued by SDOs as ARO for all ACs falling under his/ her control. ID cards shall be prepared by SDOs with the help of BDOs using DEO's scanned signature/ facsimile as the case may be. Register shall be maintained and authenticated by ARO issuing ID cards against each entry. ID number should be given on the body of the cards. They can either use digital image of sector officers if possible or paste photograph on the printed ID cards as has been done in case of Micro Observers and do stamp with official seal.

Officers posted at DCRC, Strong Room etc can also be issued cards in this manner.

3. Cards/ badges to DCRC staff :- As per prevailing practice, badges/ Cards (Not necessarily photo cards) can be issued to staff deputed on DCRC duties. However, they may be advised to carry official ID cards. Contingent menial may be given different colour badges. Same system may be followed at the time of EVM commissioning. White entry passes to Govt employees and yellow to contingent menials, labourers can be issued.

4. ID cards to poll duty staff :- Polling personnel have been given blank ID cards with the request to paste photograph and submit to training hall in charge for stamping/ facsimile signature of DM & DEO Nadia. The ID cards shall be issued on the same day before the training is over. Micro Observers shall also be issued ID cards in the same manner, but the card may be good quality, different in colour. Registers must be maintained and signed by the officer authorised to use DM & DEO's facsimile.

5. ID cards to non Govt staff/ Govt staff deputed for photography purpose at booths/ MCC teams : SDOs shall issue the cards with stamping of DEO & DM and facsimile signature.

6. Others if any : By SDO as ARO.

This has been discussed in the meeting with all officers at Collectorate on 16th April 2009 and agreed upon. All formats of entry passes/ ID cards where photograph is to be pasted and stamped shall be printed and supplied by Printing & Forms cell to all SDOs. Laminated cards of officers can be printed directly from computer and either laminated or lapel cards can be used.