CEO's video conference on 13th April 2009

CEO West Bengal had video conference today. Following are the Clarifications/ information for guidance:- COMMUNICATION PLAN ComET is the name ECI has given to it, that means Communication for Election Tracking. All communication channels right upto the polling station forms the network. Details of communication protocol, principles of its functioning can be downloaded from www.eci.nic.in. The Communication [Plan needs to be Uploaded in the ECI’s website and all modifications or editing should be completed by 20th of April, thereafter the data is final for preparation of PDF files. I must congratulate Team Nadia we have completed 100 % uploading. Error rectification, changes in names or numbers must be completed by 20th April 2009. There will be a dry run on this Plan at all India level on 2nd May for the districts going to polls on the 2nd phase from the Office of The CEO, WB as well as from the Election Commission of India, New Delhi. The parallel chain of Communication needs to be strengthened by way of proper engagement of BLOs and other Contact Persons. Utmost importance is required to be given to BLOs and their exemption from polling duty needs to be ensured. In case of shortfall/ ineffectiveness of contact person BLO can be used as contact person. But please do update the information on ECI website. Presiding Officers may be provided SIM cards with closed users group for communication on poll day. CLOSED USER GROUP BSNL authorities are being requested to issue SIM Cards Polling station wise with “Closed User Group Facilities” between the Pr Officers and the Block level Communication Officers only. For Sector Officers using personal Mobile phones, a token Recharge value of Rs 50/- may be given. CONTROL ROOM A round the clock Control Room, manned by staff from line department not associated with Election will have to be opened for the District on and from 4th May, 09. BLO-BLA MEETING The ASD list for Absentee, Shifted and Duplicate voters will have to be prepared in the BLO-BLA meeting on 23rd April 2009. Care should be taken to prepare the Absentee (Missing voter without Family Linkage), Shifted (Missing voter with Family linkage) and Duplicate voters/ Duplicate EPIC. 2nd supplement, ASD, EPIC distribution list can be discussed in these meetings. MICRO-OBSERVERS Regarding deployment of Micro Observers, those booths where CPF will not be deployed, would be given priority. Rest booths in order of priority from critical and vulnerability point of view shall be provided Digital Camera, video Camera. All critical polling booths should be covered by CPF>Micro-observer>Video camera>digital camera in this order. BLOs can be deputed at Assistance booth in case of shortage of other staff.