Rashtriya Swasthya bima Yojana (RSBY) is to be launched shortly is Nadia

We have been informed by State Govt that RSBY to cover maximum five members of each BPL enlisted families under Health Insurance shall be launched in January 2010 in Nadia district also. RHS database of almost all the blocks have been converted as per the requirements. Vendor appointed for the IT related work shall be visiting different GPs to organise camps for collection of application from eligible BPL families, take photograph of all eligible members of the BPL families and delivery of smart card type entitlement card on the spot. They will charge Rs 30 per card on the spot. Thereafter, this card can be shown at any of the Private/ Govt nursing hospitals in the district which has been enlisted and have been connected with the network of the vendor. All diagnostic facilities, nursing homes, private hospitals and Govt. hospitals are going to be enlisted by the vendor/ NIC before launch of the project.

Panchayat O Gramonnayan Saptah - District level function shall be organised on 18-19 December 2009 at Town Library Math Krishnagar

Final celebrations of Panchayat O Gramonnayan Saptah shall be held on 18-19 December 2009 at Krishnagar Town Library ground. We'll launch newsletter on NREGA, printed material on schemes, felicitation of those completing 25 years as PRI members, awards to best SHGs, best Panchayat Samities in different works.

Use video conference facility to conect with BDOs/ SDOs live - make good use of phone facility of WBSWAN

We have dedicated video conferencing facility in all SDO and BDO offices, connecting district HQ. We have already started using the facility. I shall request all the officers at district HQ to use the facility more frequently to interact with Block/ Subdivision level officers to review the schemes/ programme. Monthly meetings with Block level extension officers/ field officers may be held through video conference to save time and travel expenses. ADMs may hold conferences with PAAOs/ PDOs, Inspector BCWs, BWOs, CDPOs, BLLROs, ADOs on KCC/ fertilizers, Mid day meal officers to name a few as example.

Besides, there is dedicated hotline facility connecting all officers at Collectorate with BDOs/ SDOs and also other collectorates through VoIP facility. It is just like intercom but safe, secure and reliable telephone line. PoP operators have contact number directory. My contact number is 25200. Please connect with each other on this facility which is not billed/ no expenditure incurred.

I have issued orders that BDOs/ SDOs may be called at district level meetings with the prior approval of DM Nadia only. More interaction on VC is advised.

Order regarding share of information on incidents and clashes by Police with BDOs/ SDOs - SP Nadia issued orders to all PS

I wrote a letter to SP Nadia recently on 10th December 2009 requesting a direction upon all Police Officers to share information on daily law & order situation to local BDOs and SDOs. SP Nadia has transmitted the order to all OCs/ ICs/ SDPOs/DySPs/Addl SP Nadia to comply the order of DM Nadia on the matter. I have endorsed the copy of my letter to SDOs/ ADMs.

This is for information. All please maintain close liasion.

Spend 75 % and above under IAY by 25th December 2009 to claim additional funds

We have been asked by GOI to send utilisation certificates of 75 % and above by 31st December 2009 to claim addtional funds under IAY. All blocks are requested to please send updated reports on expenditure to ADM ZP by 25th December 2009.

All blocks must submit proposals under BADP and MsDP by 15th December 2009

BADP

Blocks were asked to subit BADP proposals by 10th December 2009 but till date we have received very few proposals. Please submit schemes by 15th December 2009 failing which allocation of blocks for 2010-11 shall be curtailed.

MsDP

List of high schools, ICDS centres, Sub centres, PHCs were supplied to all BDOs one month ago, with the request to submit proposals for funds after verifying land availablity status. Most of the blocks have failed to submit the proposal so far thereby depriving the minority community. Please look into the matter personally and submit proposals by 15th December 2009. Talk to local MLA, Sabhapati and other public representatives and take their help. BDOs are also required to disburse IAY funds released from NZP for minority out of MsDP and furnish UC by 25th December 2009.

Both the matters are most urgent. SDOs please follow up.

Control Register to be prepared by Food Inspectors with the help of Job writers manually, start special drive to rectify the errors in RHS

We have completed Sub-divisional level meetings regarding issue of new ration cards with Public Representatives yesterday. Following modifications in earlier decisions may be noted :-

1. After completing the work of FPS tagging with RHS, control registers must be prepared by officials of food & civil supplies. They may take the assistance of job writers, but it has to be authenticated by them only.
2. Control regsiters must be based on RHS plus information supplied through Form 1, duly verified and accepted by the officer.
1. Initially, cards may be written in the name of head of family and member details as per available records, that can be updated further after the card is delivered and details in form 1 are furnished.
2. GP members and runner political candidate may assist in collection of information. Every information not supported by valid documents must be verified in field enquiry.
3. Panchayat Samity in case of Blocks and Municipality in case of urban areas should chalk out the dates and venue of distribution of ration cards once the writing work is complete under their supervision. Draft proposal must be sent to ADM Food for approval from the Govt.
4. FPS need not be venue for distribution of cards. It can be any convenient public place like polling stations/ GP office.
5. BDOs must supply two copies of APL database also to all GPs immediately. GPs must be asked to share the list of APL as well as BPL with each GP member for identification of factual errors in the list.
1. The errors related to particulars of family like spelling of names, age, relation, missing family, double entries, wrong entries etc only should be identified.
2. No change in score is allowed and should be resorted during the field work.
3. The work may be time bound for 10 days, associating field staff also. Some blocks already initiated such exercise.
4. List of errors RHS wise should be prepared and signed by GP member and runner up candidate and thereafter, corrections may be allowed in terms of circular of P&RD department.
5. No correction of age, complete name/ title should be allowed without application by head of family duly supported with documentary proof.
6. In view of common concern raised most of Public Representatives that list is full of error, their involvement in this rectification drive is a decision as per their desire. The process of food & civil supplies shall not be stopped due to this work.
6. Proactive steps for Form 2 collection/ enlistment should only be started once the ration card writing work is over. At present forms may be kept sansad wise in files at GP level.
7. Job writer selection and training must be completed by this week and work of control register must be started immediately. DCFS shall supply registers to blocks for the purpose.
8. ADM Food and ADM Dev shall be issuing circular in Bengali based on these decisions.
9. SDOs must talk to municipalities and SUDA regarding the list in urban areas.
10. Ration cards are being issued to SCFS by 15.12.2009.
11. BDOs must complete field survey of missing sansads / incompelete information of part sansads within next 10 days in a time bound manner, mobilising more number of field staff. SDOs must personally confirm that all sansads of GPs within their jurisdiction are completed and entered in the database by 25.12.2009. This is very urgent and important matter. Any lapse on this count at any of the blocks shall be dealt seriously as unprecedented and unpleasant embarrassement to the admnistration during the Sub-divisional meetings could have been avioded had it been completed earlier. Wherever there is problems to complete the task within the time bound period, specific report must be furnished.
12. SDOs must also visit / send Deputy Magistrate in each block, examine the record keeping of RHS, check that all claims for rectification of errors or inclusion in BPL filed in the blocks are properly disposed off and incorporated in the database as finalised in the month of August 2009.
1. In case old claims re still pending for field enquiry or data updation, number of such cases GP wise must be furnished. There are reports that in some of the blocks like Chakdah, Nabadwip, Krishnagar-II, Tehatt-II etc earlier cliams were not fully disposed off.

To complete some of the tasks in the given time, outsourcing of data entry work is permitted out of 12th FC grants. Queries on these matter are welcome.

SDOs must personally monitor the wirks as per above guidelines, which may be modified as per local requirements.