Clarificatin regarding DCRC and counting arrangements

1. Meeting of Police and Civil Officers on 2nd April 2009 at Collectorate may be recalled. It was advised to make joint visit to the DC and RC as well as counting venues to familiarise about the arrangements. In case of Sadar Subdivision the arrangements for DCRC counters, drawing, maps, infrastructure, electrical work, pandel, strong room, toilets, drinking water source, media centre, MV counters, training on demand counters, attendance counters etc shall be done by the DCRC Cell in consultation with EVM, PP cell, MV cell, Manning Cell, Material Cell, data transmission cell, logistics cell, ballot paper cell and all other associated cells under the overall supervision of ADM - in Charge of Sadar ADM Dev. BDOs shall extend cooperation to these cells as and when required by the DCRC cell or other cells. However, bagging of sectors shall be the responsibility of the blocks. Deployment of manpower at DCRC shall be done from the end of Manning Cell, of course with due consultations. It is for the information of Sadar BDOs.
2. Counting of Karimpur shall take place at a place fixed by RO in Murshidabad district and that of Kalyani and Haringhata ACs at the place fixed by RO, may be at Kalyani SDO office if allowed by the CEO. Otherwise it will be at Bongoan. Ranaghat PC counting shall take place at Ranaghat college and that of Krishnagar PC at BPC. Total rounds of counting shall be 10 to 11, may be upto 12 rounds in few cases. Number of tables each hall can be 8 to 24. DCRC cell to finalise the drawing. Keep sufficiently large size room for RO chamber so as to do postal ballot counting and also to accommodate observer in the same room.
3. AC wise table wise result shall be fed in the computer in excel sheet for generation of Form 20 each hall wise round wise. Such arrangement may be made AC wise in a hall or in a nearby room adjacent to hall. Computer next to ARO's table is preferred. Excel sheets with locked cells except PS wise votes polled each candidate shall be loaded on the computer with formula in built to generate format reports each hall round/ hall wise.
4. All data transmission to be done from the RO's room.
5. There should be one room for senior police officers' chamber at the DCRC/ Counting centre and another room for CPF.
6. Strong rooms in a group may be set up, instead scattered, so as to be convenient to guards on duty. Provide their accommodation in the adjacent room where bathroom is in proximity.