DM & DEO shall visit subdivisions as per tentative schedule noted

It is felt necessary to review the election preparedness Subdivision wise to assess the concerns/ issues in each Subdivision for conduct of elections. I plan to visit Sub divisional HQ as per the following schedule :

Date & time Venue & ACs to be reviewed

24.03.2009 at 12.00 hrs Kalyani SDO office (91, 92 & 93 ACs)

24.03.2009 at 16.00 hrs SDO office Ranaghat (86, 87, 88, 89 & 90 ACs)

25.03.2009 at 12.00 hrs SDO office Tehatta (77, 78, 79, & 81 ACs)

26.03.2009 at 11.00 hrs Collectorate Chamber ( 80, 82, 83, 84 & 85 ACs)

SDO Kalyani, Ranaghat, Tehatta and OC Election Nadia (only for 26.03.2009) respectively shall issue circulars fort the meeting and shall also make arrangements for the meeting. EROs, BDOs and other officers at subdivision level related to election must be asked to remain present in the meeting with up to date report on the agenda. We may discuss preparedness Assembly Segment wise.

Tentative Agenda are :

1. Electoral Roll related issues - continuous updating, complaints on electoral rolls and disposal, top sheet correction, Booth level meetings, missing voter identification part wise, preparation of ASD list, auxiliary polling station splitting of rolls, electoral roll auditing, ERO's helpline etc.
2. EPIC related issues - Preparation and distribution of EPICs, list of non image electors and capturing their images, EPIC register maintenance, management of records at Permanent EPIC centres.
3. Communication Plan - Mobile shadow zone, if any, BLO/ Contact person, communication officers, hierarchy of information flow, use of email etc.
4. Sector Management Plan - List of sector officers, co terminus, locations and duties of sector officers.
5. Polling Personnel - database correction & updating, exemption of political and trade union office bearers proactively, identification of Sponsored Authority Nodal Officer (SANO) and his responsibilities, welfare of PP issues, micro observers, assistant sector officers, booth level assistance booth etc.
6. Training of polling personnel, EVM master trainers, sector officers, police officers, DCRC personnel, counting personnel etc.
7. EVM - randomisation, storage, commissioning, awareness etc.
8. DCRC & Counting centres
9. Material, forms etc procurement.
10. Transfers of officers as per ECI directive - release by 31st March 2009.
11. Model code of conduct - MCC, Video teams, wall defacement, development schemes etc.
12. Law & Order issues.
13. Polling station verification and movement plan.
14. Vulnerability mapping status and critical polling station list.
15. Postal Ballot & EDC related issues and PBFC.
16. Misc issues

SDOs and other officers are requested to prepare status report on all the points for presentation in the meeting. They may highlight the issues/ concerns of each AC which they feel for smooth conduct of elections.