New family ration cards - distribution schedule shall be finalised by DM Nadia on getting reports from SDOs/ blocks

In continuation with earlier communication on the matter, it is clarified that no ration cards shall be distributed or issued to the families without approval of district authority. At present the work of tagging of FPS with RHS for APL, BPL, AAY must be completed immediately, matching each RHS with the records kept with MR dealers. Once the tagging is complete, number of families matched with RHS sansad wise should be calculated and that not macthed should be verified in the field whether any such family as recorded in RHS exist or not. In case, the name of family exist in the FPS records but not found on RHS, it should be ascertained first whether members of such family are also the members of any family on RHS. If so their names may be added against such RHS family on the family ration card to be issued. Later, split of family may be allowed after verifying the prayers submitted by such family.

Care should be taken to ensure that no family shall be issued ration card of any category without RHS code assigned to it. The families having their names on current RHS shall only be issued ration card. If name of any family is missing from RHS, then it should be added after field verification on application in Form2. However, no split of family may be allowed at this stage. In genuine cases of mistakes like missing sansad, missing data entry in the RHS etc. instructions of P&RD shall be followed.

Once the FPS tagging is complete, RHS software has module to modify FPS tagging against each RHS code or against all families at a time by selection. BIOs may please check the module carefully.

Control registers of FPS may be printed after incorporating the FPS details based on report of food inspectors or they have option to prepare it manually. BUt, in any case, RHS must be updated subsequently by adding corrections/ family member names.

Writing of cards must be completed by 31st December after preparing Control Registers. Cost of writing is Rs 4 per family to be paid to job writers and supervisors. Supervisors may be engaged in the ratio of 1:3 or 1:4 as per convenience.

No cards should be issued with written approval from the district authority.