CEO West Bengal has posted important decisions of the VC with DM & DEO on 1st November 2008, that can be downloaded from http://ceowestbengal.blogspot.com/2008/11/salient-points-of-video-conference-of.html.
I held a meeting with EROs after the VC. Additional points are noted herein for strict compliance by all associated with the summary revision process :-
- Each ERO must review the list of BLOs in view of ECI directive and send the final list in excel sheet to Election Section by 4th November 2008 positively. As far as practicable, field level staff of agriculture, ARD, health should be not involved in the summary revision process without consulting their officers. Para teachers may be allowed in case of shortage of staff in some of the blocks. ERO must pay personal attention on the issue and see that BLOs so selected are actually available for the work without hampering their routine departmental works. Engage them near their residence as far as practicable.
- Training of BLOs must be conducted thoroughly under direct supervision of EROs/ BDOs using multi media presentation. Explain the concept of Booth Level Agents, clean up of errors in electoral rolls through suo motu deletion, use of SMS for verification of shifted elector related applications and to make the electors aware about option of submission of photo with Form 8 & 001C for non-image electors so as to get EPICs.
- Leaflets, posters regarding summary revision work may be printed and circulated for mass awareness.
- Each ERO must do hearing/ disposal of claims and objections of at least five parts personally in addition to supervision of other AEROs' work. A report on each part shall be obtained later on. This is applicable to BDOs also.
- On special campaign day ERO and AEROs must visit the booths.
- Analyse zero deletion parts and see that suo motu deletions are done in those parts carefully. Similarly, EROs must also review the performance of AEROs in last revision process and if required may reshuffle the parts assigned to them. There can never be any part where total deletion or deletion due to death is zero. At the same time the rate of rejection of Form 7, 8 can also never be more than 5-8 %. EROs may do check randomly as to how these disposals are taking place.
- There are a large number of Non-EPIC electors in all ACs. They must be encouraged to submit photo in Form 001C along with Form 8 instead of waiting in long queue during the photography.
- Inspector food and civil supplies can provide the list of ration card holders surrendering the RC on transfer or expiry of person/ death/ shifting. This can be utilised to start suo motu deletion process.
- Meetings with political parties must be conducted well in time, before 6th November 2008 at Sub-division/ Block levels. District level meeting shall take place on 4th November 2008 at 4 pm.
- Top sheets of rolls must be thoroughly checked to see that this is error free.
- Premises with more than four booths in urban areas and more than two in rural areas must be identified. Similarly, no booth should be located at first floor. Proposals for shifting of booths as per this policy must be discussed in all party meetings and submitted to this end immediately. However, no proposal for change in polling area and AC limits shall be entertained.
- Identify the booths having no ramp/ barrier free access and share the list with district authority. NREGA funds can be used observing norms and procedures to construct approach road, ramps, earth filling.
Suggestions/ feedback on election issues are welcome from public as well as staff associated with the process.
Onkar Singh Meena
District Magistrate & District Election Officer, Nadia
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