Thanks all for timely submission of Vulnerability Mapping of all Booths

We have received booth wise vulnerability mapping of all polling stations in the district today. We are analysing the reports and certainly expect all ROs to review progress of actions as suggested in earlier circulars.

Names of vulnerable hamlets, name of the persons and specific case details have been furnished all the Police Stations. Thanks to all of them and the ROs.

Useful visit to Ketugram Police Station and areas to assess law and order situation

Senior officers were asked by us to review the preparation of vulnerability mapping of each booth with details of trouble mongers, vulnerable hamlets, preventive actions etc through out the district. ADMs, SDOs and other senior officers interacted with police officers, block officers and general public over last three days and discussed the VM and LOR as per the requirements for peaceful elections.

I visited Ketugram PS area this afternoon. Interaction with IC Ketugram and his team was very useful and helpful to assess the present situation there. It is praiseworthy that effective policing at present could improve the general LOR in this PS area now. Effective policing could be possible in disturbed areas in some parts of Ketugram block I. Trouble mongers have been identified clearly and best possible efforts are on to nab all of them. Initiating steps for proclaimed offenders, attachment of property are some of the welcome steps taken by this PS.

VM prepared is exhaustive and carefully prepared. Intensification of actions on VM is required to be undertaken effectively.

Later, visited Ankhona, Palita and Pandugram GP areas and interacted with people. Poppy destruction in Pandugram areas is taking place under the supervision of Supdt of Excise and SDO Katwa. So far 50 acres could be destroyed in the single day today. There are reports of poppy cultivation in 4000 acres. Operations will continue till it is completely destroyed. Funds of Rs 2.5 lakhs have been sanctioned for the purpose. Interacted with local GPs and reminded them the mandatory provisions of NDPS act where GPs are supposed to inform Excise about poppy cultivation. GPs were advised to place notices on their offices that poppy cultivation is illegal act and GP shall not stand by those cultivating the poppy.

Similar actions at all places in the district have been initiated. All ROs please submit detailed VM by 9th Feb 2011 evening.

Sub: EPIC & Continuous Updation- Reg. Abstract from Circular issued by CEO West Bengal

(1) Regarding last mile EPIC coverage:

Although a good number of EPIC is prepared and distributed on NVD across the state, the task of last mile EPIC coverage still remain incomplete. Large scale EPIC programme in decentralised manner should, therefore, continue. Merging and preparation of EPIC should be continued using the same EPIC database that has been used before NVD. Care should be taken to prepare EPICs free of errors. Also Correction of erroneous EPICs should be given due importance.

(2) Regarding preparation of Supplement-2:

“Roll Data Entry” software will be provided shortly to enter data for Supplement-2 (continuous updation) which would be finalised on the last date of nomination. The Addition list of Supplement-2 will contain photographs of new electors. New electors mean those who appear in the electoral roll for the first time through continuous updation process started after final publication of roll’11. Photographs of existing electors whose photographs are merged after final publication’11 will appear in the “Correction List” of Supplement-2. Existing electors mean those who are already enrolled in the finally published roll’11. After completion of roll data entry in respect of Supplement-2, using “Roll to EPIC” utility software the new electors’ entries will be copied into the existing EPIC database. Then EPIC will be prepared for the new electors from the EPIC database by scanning & merging. The next step is merging of EPIC database with Roll Database using “EPIC to Roll” utility software. Finally, the Supplement-2 PDF will be generated from the Roll Database. The “Roll to EPIC” and “EPIC to Roll” utility software will be provided in due course. (3) No Section wise sorting in the List of Addition of Supplement-2:

One very important point in connection with Supplement -2 is that the electors in the addition list will not be sorted Section wise. Since serial numbers of the electors are to be communicated to them immediately after disposal (for accepted cases), the serial nos. of the electors could not be changed later and that is why Section wise sorting is not possible in Continuous updation (Chapter VIII, Para 21 of Handbook of EROs,2008). It may be noted that Roll Data Entry Software used in summary revision has the feature of sorting electors Section-wise. Now the Software is being modified so that electors are not sorted Section wise and Serial Numbers are not changed during data entry. (4) Communication of the result of disposal under Continuous Upadtion Process :

In every case where applications under Section 22 & 23 are allowed, that fact should be communicated to the applicant. In this regard, instructions contained in Chapter VIII, Para 34 of Handbook of EROs, 2008 should be followed strictly. (5 No suo-motu deletion except confirmed death case:

Provisions of Suo-motu deletion should not be resorted to during the current phase of continuous updation except in confirmed death cases, that too with documentary evidence (Chapter VIII, Para 30 of Handbook of EROs,2008). (6) Control Table Correction:

For the purpose of top sheet information corrections, software will be provided soon so that district can make such corrections at their end. The Supplement -2 that would be finalised on the last date of making nomination will have the corrected top sheet. (7) Web reporting:

The progress of Continuous updation and EPIC preparation and distribution should be furnished through web reporting system on weekly basis (every Friday) without fail.

I had VC with ROs today. As discussed, please prepare EPIC photography and image collection programme to cover 100 % electors.