Election preparedness meeting at 4 pm at Asansol today with All ROs, SDO and ADM Asansol

After completing the review of election preparedness in Sadar, Katwa and kalna Subdivisions, Asansol meeting will be held at 4 pm at Circuit House Asansol on 6th March 2011. SDO Asansol to please call all ROs, as communicated through ADM Asansol this morning. There will also be review of preventive actions by the police and local administration after the ROs' meeting.

Durgapur Sub divisional meeting will be held on 10th March 2011.

Visit to Katwa Subdivision on 5th MArch 2011 to review Election preparedness

I plan to visit SDO Katwa office on 5th March 2011 in the evening to review election preparedness and status of implementation of model code of conduct. Similar visits to other Subdivisions follows.

Visited SDO Katwa office at 5 pm and then Kalna SDO office at 7 pm. Detailed review of preparedness held with SDOs, ROs in both the Subdivisions. Some of the points discussed and decided are as follows :-

• AC wise control rooms are functional. One senior officer as Nodal officer may be engaged at control room duty in shifts to coordinate all the works of Model Code of Conduct, Expenditure Monitoring, Media Monitoring on MCC + Expenditure and complaint monitoring under whose direction VST, VT, Accounting Team (AT), Flying Squads and Control Room information flow shall function. He will update the RO on all the matters and also prepare necessary reports, notices, show cause etc for the signature of RO. He will also ensure maintenance of single Register AC wise for complaint monitoring and shadow expenditure register with the help of personnel appointed therein.
• All reports, CDs from VST, Media Team, Control Rooms must come to RO's control room daily.
• 20-25 % of vehicles required for the use of sectors can be hired with immediate effect.
• Continuous updation applications received till 28th February 2011 must be disposed off within N-8 and entered in the Electoral Roll database provided for the purpose. EPIC maximisation must also be undertaken by all ROs within this period. This year second supplement will contain EPIC number of electors allowed under continuous updation.
• VM and LOR mapping as per latest instruction of ECI to be started immediately by sectors. They must be thoroughly briefed about the exercise and one to one meeting with Police Stations must be facilitated by ROs/ BDOs. This report must reach district by 16th March 2011 positively.
• Daily MCC notices to violators must be issued and removal of defacement must be improved.
• Repair and maintenance of polling stations and counting centres must be undertaken out of existing funds of SSM, TSC and development funds and must be completed well in advance. List of polling booths requiring sinking re sinking of tube well must be sent to district from SDO's end so that permission may be accorded.
• Booths may be identified among the critical booths for web casting and necessary infrastructure may be assessed. Number was indicated in the meeting.
• LOR issues were discussed and necessary instructions were given to SDPO and SDO Katwa as regards to safe return of homeless/ ousted persons from Ketugram and Mangalkote villages. Most of the families returned and only few left to be returned safely.

All ROs please activate MCC teams

Action on MCC are highly inadequate so far in all Subdivisions except Katwa. All ROs must gear up the teams. Activate VSTs, VTs and Complaint monitoring teams for each AC and see that all violations are captured. Control rooms must be operational and manned.

Defacement of property is visible at several places, that must be dealt firmly. Daily reports must indicate number of cases detected and acted upon. All hoardings and banners depicting Govt achievements must be removed immediately. ROs must direct concerned