Training of polling personnel commences from 18th April 2009 - First day session may be commenced with welcome speech by SDO, BDO, Senior Officers

Training of Polling personnel starts from 18th April 2009 at 10.00 hrs. Let's make it interesting and effective by presence of BDO, SDO, ARO, ADMs and other senior officer personally initiating the opening session with welcome address. It is also requested to all of them to sit through at least one of the session of three hours as trainee, silently listening to the master trainers, without intervening except concluding remarks. However, these officers themselves act as master trainer/ trainer in some of the training halls. BDO must address polling personnel about welfare measures and security/ communication arrangements on poll day.

Attention SDOs and BDOs - MCC should be enforced strictly

With the nomination process about to complete MCC implementation must be looked into more closely and personally. What to check ?

1. No vehicle is used for campaigning by candidates without permission from ARO & SDO duly pasted on the windscreen of the vehicle. All such expenses must be reported and accounted for in the candidate's expenses.
2. No meeting/ procession without prior permission of police station, and no use of loudspeaker without written permission of SDO. BDO may receive such permission from local PS but must promptly transmit to SDO for permission.
3. No use of grounds/ buildings of educational institutions without written consent of the Institution and such permission must be granted to all political parties on equitable manner. SDOs must maintain register for recording such permission so as to monitor that these places are not monopolised by few political parties.
4. Wall writings - no defacement of public property in whatsoever manner as noted in ECI circulars. Defacement of private property with consent of owner in writing submitted to ARO within three days of collection of consent letter. However, written consent of owner must be obtained prior to defacement of the property.
5. No slogan/ campaigning in violation of S 123 of RP Act.
6. All expenses on campaigning material, printing material, meetings, use of vehicles, advertisement in print, electronic media, cable etc should be accounted in the election expenses and must be shown in the expenditure register supplied to candidates.
7. Enforcement of provisions of law regarding preventive measures, against intimidation and confidence measures.
8. Viedography of critical events and public meetings of candidates and star campaigners.
9. Daily viewing of CDs and taking action on violations in consultation with ARO/RO. Copies of CDs must be sent to observers also.
10. Tracking of complaints on MCC violations and taking action to prevent the same.

Identity Cards Policy - Final

Identity cards to staff and officials on election duty is mandatory in this election. List of ID categories are noted herein to clear confusion :-

1. ID cards to Officers :- RO, ARO, Executive Magistrates, Other senior officers at Subdivision and district HQ, BDOs shall be issued from Election Section Nadia in consultation with ADM in charge. Digital photographs of these officers can be emailed to OC Election with particulars like Name, Designation, Election Designation, Office address etc for preparation of laminated cards. DEO's original signature shall be used. Senior officers posted at District and Subdivision HQ of gazetted rank will also come under this category. LO to observers shall also be issued these cards. Officer in charges in Cells and Associate Officers at District HQ shall also come under this category. These cards shall be valid for counting centres also provided the officer has been assigned duties.

2. ID cards to sector officers and other officers of that rank :- Appointment letter shall be issued by SDOs as ARO for all ACs falling under his/ her control. ID cards shall be prepared by SDOs with the help of BDOs using DEO's scanned signature/ facsimile as the case may be. Register shall be maintained and authenticated by ARO issuing ID cards against each entry. ID number should be given on the body of the cards. They can either use digital image of sector officers if possible or paste photograph on the printed ID cards as has been done in case of Micro Observers and do stamp with official seal.

Officers posted at DCRC, Strong Room etc can also be issued cards in this manner.

3. Cards/ badges to DCRC staff :- As per prevailing practice, badges/ Cards (Not necessarily photo cards) can be issued to staff deputed on DCRC duties. However, they may be advised to carry official ID cards. Contingent menial may be given different colour badges. Same system may be followed at the time of EVM commissioning. White entry passes to Govt employees and yellow to contingent menials, labourers can be issued.

4. ID cards to poll duty staff :- Polling personnel have been given blank ID cards with the request to paste photograph and submit to training hall in charge for stamping/ facsimile signature of DM & DEO Nadia. The ID cards shall be issued on the same day before the training is over. Micro Observers shall also be issued ID cards in the same manner, but the card may be good quality, different in colour. Registers must be maintained and signed by the officer authorised to use DM & DEO's facsimile.

5. ID cards to non Govt staff/ Govt staff deputed for photography purpose at booths/ MCC teams : SDOs shall issue the cards with stamping of DEO & DM and facsimile signature.

6. Others if any : By SDO as ARO.

This has been discussed in the meeting with all officers at Collectorate on 16th April 2009 and agreed upon. All formats of entry passes/ ID cards where photograph is to be pasted and stamped shall be printed and supplied by Printing & Forms cell to all SDOs. Laminated cards of officers can be printed directly from computer and either laminated or lapel cards can be used.