Attention all ROs - expenditure monitoring teams training, DCRC counting venue and control room for MCC should be finalised early

Some urgent activities which ROs are required to complete early by today :-

• Read new circular on Expenditure Monitoring and send names of Video Viewing teams (VVT), Video Surveillance team (VST), Accounting Teams, Static squad (SS) and Control Room cum MCC teams names to training cell to organise training. Complete training by 3rd March 2011.
• Rates of expenditure items must be collected and sent to District Expenditure Monitoring Cell at district.
• Provide phone numbers of control room and media centres.
• DCRC venue list must be emailed to OC Election today by 5 pm positively.
• Counting centre venues with number of halls, tables each AC must be emailed today. Maximum rounds 12 to 13 and table 14 in a hall, with two halls each AC should be taken into consideration.

Daily meeting at DM & DEO level at 10.30 am with election section and at 6 pm daily with ADMs to start wef 1st March 2011. All may please note.

Training of ROs at Burdwan from 15th to 16th February 2011

One day training workshop for Returning Officers of Nadia, Burdwan, Birbhum, Purulia and Bankura commenced today at BDA meeting hall. This is for the first time that formal training of ROs are being held, much in advance.

Next, we will organise training of sector officers on 21st and 22nd (proposed) at each Subdivision level. We also plan to conduct trainings of MCC teams, expenditure monitoring teams and video teams of all ACs in due course of time. All ROs must identify the trainees and plan for training venues, dates.

On 18th February 2011 at 4 pm Video Conference with ROs, issues of training calendar, sector related issues, polling personnel, MCC and other election preparedness issues shall be discussed. All ROs please attend with update. SDOs please inform BDOs also to remain present from their VC room. Please make VC rooms functional.

OC Election will formally issue letters for VC please.

All ROs please prepare Calendar of activities with ref to Press Note.

There are several new features of Elections this year. One of them is several teams to be constituted at RO level for expenditure monitoring. Teams for Accounts maintenance, Expenditure observers, video surveillance, illegal cash tracking teams, video viewing teams and MCC teams are required to be formed. All ROs are advised to collect names of persons and form these teams so that their trainings can be organised before press note. Please also prepare calendar of activities to be completed before press note and immediately after press note. Presentation on the matter is uploaded on my google docs folder.